CDMS for Office365

Controlling, maintaining and archiving your company’s documents has never been easier. Why pay third party licensing costs when you can leverage your Microsoft Office 365 licensing and manage your critical business documents with our SharePoint Online Controlled Document Management System.
CDMS manages the creation, storage, review and archiving of your critical business documents with ease.

Easy to Use - Our CDMS is presented in a modern, user-friendly web interface, complete with easy to use features that promotes adoption.

Customise and Scale when required – We can customise your CDMS to specific internal business needs for now and in the future. Integrate with other solutions to seamlessly extend its capabilities.

Secure – Governance and permissions provide a secure, controlled environment in which to easily manage your most important business documents.

Benefits

• Efficient Document Management increases the productivity of your team as it means documents can be found quickly and easily.
• Increased team collaboration allows your team to work anywhere, anytime within an easy to use portal.
• Reduced risk by introducing compliance for publishing, approval, reviews, version controls and document activity logs.
• Manage and secure business documents with user permissions and hierarchical level access.

Why Novata Solutions?

• We aim to understand your company’s needs before implementing a CDMS strategy tailored to suit your business.
• As a Microsoft Gold Partner, our team is highly skilled to guide you through all phases of the CDMS life-cycle.
• We will show you how to leverage your existing Microsoft Office 365 licensing to reduce TCO

CDMS Software is architected to include three libraries, each library offers various levels of support and access to company employees.

Authoring Library - The authoring repository that is used to manage the creation, updating, approval, and archiving of the documents. These libraries are locked down by permissions and are not accessible to all users.

Published Library - The published library is where a rendition of the approved document is copied to, either in its original file format or converted to a PDF. This library is crawled by the SharePoint search service and the documents are accessible via a custom search to all users who need to view and read the documents.

Archive Library - The archive library is where the document resides when it has been archived. Retention and disposal policies can be set to archive these documents. Access to this library is restricted. Archived documents cannot be edited at this stage; however, the document and associated metadata can be viewed.