How to keep a clean SharePoint Environment in 2020
- Published: 17 February 2020
Microsoft Office 365s integration with SharePoint provides a truly powerful and intuitive platform for employers and employees to communicate and collaborate.
- User Management – This refers to new users being added, old users not being removed, and permissions not regularly checked or updated.
- Orphaned Sites – Where sites are created but not used regulary and later abandoned.
- Growing Content – Referring to lists and libraries growing larger without the consideration of storage or archiving.
- Document Management – Refers to sites, lists and content that become isolated and are stored in an Ad Hoc manner. Therefore, users struggle to find documents in a timely fashion.
Do the above pitfalls sound familiar within your business?
We've listed our top four tips in creating and keeping a clean SharePoint Environment this year.
- Plan! – A great, clean SharePoint Environment starts with a quality Information Architecture. This can entail simple planning i.e. planning sites and pages, to being more specific and listing SharePoint content types and precise meta data.
- Governance – Ensure that you create a good governance plan by including
- Roles and responsibilities
- Categories and types of content
- Ongoing Training
- IT and application management policies
- User Training – The key to a successful SharePoint is by providing adequate training to employers and employees.
- Security Management and Auditing - Regular security audits should be carried out, to ensure that each employee has the right levels and types of access.
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